KwanBooks is the bookkeeping platform built for the dojang — prepaid package revenue, bank reconciliation, and Singapore-ready reports, without the accounting headache.
Kwan (관) is the Korean word for a martial-arts school — the training hall where a style is taught and passed on. The original kwans are where taekwondo itself began.
Generic accounting software doesn't understand class packages, belt gradings, holiday closures, or running several branches at once. KwanBooks does. It's double-entry bookkeeping that speaks the language of the dojang — so your accounts are always accurate, audit-ready, and easy to run.
1. Bookkeeping and financial reporting made for taekwondo schools and martial-arts academies.
2. Where a school's money finally makes sense — from a student's first package to the year-end balance sheet.
From the moment a student pays for a package to the report your accountant asks for — KwanBooks handles it.
Import statements from any bank and KwanBooks matches every line for you — so you categorise and tick off a whole month in minutes, not evenings.
Any bank statement See it in actionKwanBooks reads each transaction and suggests the right ledger account — learning from your history. You just glance, confirm, and move on.
Smart account suggestions See it in actionBalance Sheet, P&L, General Ledger, Trial Balance, Deferred Revenue and a Singapore GST F5 — always in balance and ready to export as PDF.
GST F5-ready See it in actionCollect for 3, 6 or 12-month packages; KwanBooks defers the income and recognises it month by month — and pauses automatically for holidays and closures.
Deferred revenue See it in actionIssue branded PDF receipts, keep a products & services catalogue, and file every document in the vault.
Branded PDFs See it in actionRun every location in one system, with inter-branch cost recovery so shared expenses land in the right books.
Cost recovery See it in actionA quick look at the KwanBooks dashboard and the report that sets it apart.
Cash, revenue, expenses and net profit across every account — with income-vs-expense trends and where the money is going.
Import a statement from any bank and KwanBooks matches every line, suggests the right ledger account, and flags anything missing a receipt. You just confirm and tick.
| Date | Description | Suggested account | Amount | |
|---|---|---|---|---|
| 28 Apr | April instructor salary | Staff Salary (Full Time) | −$4,200.00 | ✓ |
| 21 Apr | Monthly training fee | Training Fees ✨ Suggested | +$260.00 | ✓ |
| 18 Apr | Uniform & belt sale | Merchandise Sales ✨ Suggested | +$180.00 | ✓ |
| 15 Apr | Monthly bank charge | Bank Charges ✨ Suggested | −$32.00 | ✓ |
When a student pays for a package up front, that money isn't all earned yet. KwanBooks tracks exactly how much of every prepaid package has been earned — so your revenue is honest and your liabilities are right.
| Student / Payer | Paid On | Revenue Account | Total | Recognised | Deferred |
|---|---|---|---|---|---|
| Kayla Goh | 20 Mar 2026 3mo | 4000 · Training Fees | $600.00 | $600.00 | $0.00 |
| Divya Rao | 06 Feb 2026 6mo | 4000 · Training Fees | $1,080.00 | $1,080.00 | $0.00 |
| Aiden Tan | 15 Jan 2026 3mo | 4000 · Training Fees | $600.00 | $600.00 | $0.00 |
| Annual packages · 2025 | 01 Jan 2026 6mo | 4000 · Training Fees | $15,000.00 | $13,750.00 | $1,250.00 |
| Total | $17,280.00 | $16,030.00 | $1,250.00 |
Reconciliation and receipts that used to eat your evenings — done in minutes.
True double-entry. Your books balance before and after every change.
Run every location from one place — no spreadsheets flying around.
GST F5-ready and made for how local schools actually operate.
Every plan includes the full bookkeeping engine, deferred-revenue tracking and Singapore-ready reports. Book a demo and we'll tailor it to your school.
For a single-location school getting its books in order.
For busy schools running packages, staff claims and GST.
For groups running several academies under one roof.
See KwanBooks on your own numbers. Book a 20-minute demo and we'll show you package revenue, reconciliation and reports — tailored to your academy.
Book a demo →